Minutes - 29th October 2009
TWICKENHAM CLUB
Minutes of a meeting held on Thursday 29th October 2009, in the Function Room, at 7:00pm
Members in attendance:
Chis Scarborough President & Chairman
Jack Jordan Vice President
Patrick Ducker Treasurer
Anne Service Secretary
Stefan Chesterton
Ken Elmes
Mac McCreddie
Simon Riddett
Non attendees:
Denis Chapman
David Leach
Apologies: Received from David Leach and Denis Chapman
1. Approval of minutes and matters arising:
The minutes of the meeting of the 24th September 2009 were accepted as a true and accurate record and signed.
2. Finance Report
Copies of the Management accounts to the end of September were distributed before the meeting. Historically September is a bad month for turnover however due to one party
during which £1,800 was taken this one has been good. It is unfortunate that the heating system requires a power-flush that will erode the gains made.
The Stock Take on 4th September showed a deficit of £1,932 over a six-week period. The biggest anomaly was in draft beer, £7,300 was taken when it should have been £9,000.
Over pulling by staff, or ringing up a half pint instead of a pint may be to blame. Also ulage may not have been accurately recorded while Martin was on holiday. It was noted
that the slop bucket is not being used. It was agreed that Patrick and Simon should train the casual staff on the use of the till and cashing up. Patrick has already spent time
showing one casual worker how to cash up and he found it beneficial.
The cash and till recording is only £96 out on a turnover of £12,000.
The PRS (Performing Rights Society) renewal is due. The cost of a small television is £100 per annum. It was agreed that the small television above the gaming machines
should be removed to save £100.
3. House Committee & Matters Arising
The lights and handrail outside the back door have been done.
The heating system is to be power flushed on Friday 30th October.
The electrics need to be looked at. There are live wires behind the bar that should be tidied up.
Simon reported that the emersion heater had been left on for some time. This may explain the high use of electricity previously reported. He has now taken the fuse out so it cannot
be turned on inadvertently.
It was agreed that covers for the radiator thermostats should be installed to stop people adjusting them.
4. Bar Committee & Matters Arising
More keys are needed for the casual staff. Anne and Simon are to see to this.
5. Membership:
Sadly no new members joined in the last month.
6. Ken Elmes proposed that a finance sub committee should be established, as per rule 11.
He felt closer scrutiny could iron out any anomalies and give better stock control. He had found some discrepancies on the stock sheet.
It was agreed that a formal sub committee was not required. Too few committeemen and the already good communication between Mac and Patrick for the stock and Patrick and
Simon for the bar and staff, make a formal sub-committee unnecessary.
Patrick is very happy for Ken and any one else to scrutinise the stock sheets and suggest improvements.
7.Any other business:
The floor in the function room needs attention, Simon it to get estimates for cleaning and for sanding and sealing it.
Simon has an estimate of £180 for cleaning the carpets, apart for the snooker hall. It was agreed to have this done after the rugby days.
The Church Street Association has a shopping event arranged for Saturday 28th November.
It was agreed we should hold an open day offering, coffee and mince pies for 50 pence and a membership deal for the rest of the year.
Simon has a quote for a new till which would allow for all the functions we presently need plus loyalty discounts and stocktaking. The price was £30 per week for a minimum 18month
period. It was agreed not to proceed with this on cost grounds. Anne and Patrick are to re-program the existing till to make it easier to use.
Martin is to be asked to promote the case of Leffee beer supplied to the club for £2 a bottle.
8. Dates of next meetings:
Stocktaking Sunday 1st November 2009 10.30am
Committee Meeting 26th November 2009 7.00
Meeting closed: 8:12pm
Anne Service (Secretary)